How do I process Kentucky municipal filings?

Use this workflow to prepare Kentucky municipal filings in Stratus.

Kentucky filings begin in Stratus Allocator Pro, where premiums are allocated to the correct jurisdictions. After allocation is reviewed, the exported Municipal import file is used in Stratus Municipal Pro to generate, review, sign, and download Kentucky municipal returns.

Before You Begin

Before completing Kentucky returns in Municipal, process your Kentucky premium file in Allocator.

Allocator is used to:

Allocate policy premiums to the correct Kentucky jurisdictions
Review match results and exceptions
Make address corrections, if needed
Approve the allocation job
Export the Municipal import file used by Stratus Municipal Pro

After the allocation job is complete, export the Municipal import file from Allocator. This file will be imported into the Kentucky input schedule in Municipal.

For detailed allocation instructions, see Getting Started in Stratus Allocator Pro.

Kentucky Filing Process

Complete the Kentucky municipal filing process in this order:

Allocate Kentucky premiums in Stratus Allocator Pro.
Export the Municipal import file from Allocator.
Open Stratus Municipal Pro.
Select the correct year, state, company, and Kentucky quarter.
Review Municipal Options.
Complete Company Information.
Import the premium data file from Allocator.
Review the generated Kentucky returns.
Add a signature, if needed.
Complete payment request information, if needed.
Export the payment file, if needed.
Download or print the Kentucky returns.

Step 1: Allocate Kentucky Premiums

Open Stratus Allocator Pro and confirm that the correct year, state, and company are selected.

Before processing the file, review the Allocator Options to confirm that the file format, allocation settings, percentages, and premium type codes are correct.

For Kentucky, premium percentages are typically set to 100%. Kentucky also uses premium type codes to group allocated premiums into the appropriate Kentucky categories.

Process the Kentucky source file, then review the allocation results.

For detailed allocation instructions, see Getting Started in Stratus Allocator Pro.

Step 2: Export the Municipal Import File

After the Kentucky allocation job is reviewed and approved, export the file that will be imported into Municipal.

To export only the Municipal import file:

Right-click the Allocator job tile.
Select Export by Code.
Save the exported file locally.

You can also use Download All to download a ZIP file that includes the Allocator reports and the Municipal import file.

The exported file from Allocator is the file you will import into Stratus Municipal Pro.

Step 3: Open Kentucky in Municipal

Open Stratus Municipal Pro.

Confirm that the correct options are selected:

Year
State
Company
Quarter

Kentucky is quarter-specific. Confirm that the correct quarter is selected before importing premium data or reviewing returns.

Step 4: Review Municipal Options

Select the gear icon to open Municipal Options.

Review the available settings before processing returns. These settings include:

Whether returns display cents or whole dollars
Whether to assess the collection fee on the policy holder
Whether to print returns only or returns with payment requests
Whether to include returns with positive amounts due
Whether to include returns with negative amounts due
Whether to include returns with zero amounts due
Whether to include all returns or only returns with premiums

After reviewing or changing the options, click Save, then close the window.

For more information, see Municipal Options.

Step 5: Complete Company Information

Open Company Information > General Information.

Review and complete the company information that will print on the Kentucky returns, including:

Company address
Signer information
Date of signing (The signing date entered for the selected quarter prints on the Kentucky returns.)

After making changes, click Save.

Step 6: Import Premium Data

Open the applicable Kentucky input schedule for the selected quarter.

To import premium data:

Right-click the input schedule.
Select Import Premium Data.
Select or drag in the Municipal import file exported from Allocator.
Review any messages that appear after import.

If the import file includes multiple records for the same municipality, Stratus sums the values and places the combined amount on one municipality line.

After importing, review the input schedule to confirm that the premium amounts were added correctly.

For more information, see Import Premium Data into Municipal.

Step 7: Review Kentucky Returns

After premium data is imported, open the generated Kentucky returns and review the return information.

Review items may include:

Municipality or county
Imported premiums
Tax calculated
Overpayments
Total tax payable
Signer information
Signing date

If information is missing or incorrect, review the input schedule, company information, and imported premium file.

Step 8: Add a Signature

Kentucky returns can be signed in Stratus.

To add a signature:

Open a Kentucky return.
Click inside the signature box.
Upload a PNG signature file or use the typed signature option.
Click Sign.

The signature is applied to the Kentucky returns for the selected quarter.

Stratus supports PNG signature files. If you previously used a SIG or SIIG signature file, the file may need to be converted before it can be used in Stratus.

For more information, see the Digitized Signature help article.

Step 9: Complete Payment Request Information

Open Summary Schedules > Payment Request Schedule.

The Payment Request Schedule is populated only with jurisdictions that have premiums. If this schedule is blank before premium data is imported, that is expected.

Review or complete the payment request information, including:

Description
Payee information
Address
GL information
Approval date
Payment method
Vendor number

Vendor numbers entered on the Input Schedule can flow to the Payment Request Schedule. Vendor numbers shown in red indicate that the value has been overridden.

After making changes, click Save.

For more information, see Municipal Payment Requests.

Step 10: Export the Payment File

If your company uses payment file exports, right-click Payment Request Schedule and select Export.

Review the export options and choose the settings required by your AP system. Options may include:

Payment types to include
File name
Approval date or due date selection
Delimited or fixed-width format
Field lengths
Uppercase characters
Leading zeros
Export fields and order of fields

After selecting the export options, click Export to download the payment file.

Step 11: Download or Print Kentucky Returns

To download all Kentucky returns for the selected quarter:

Right-click Municipal Returns Quarter [#].
Select Download All Municipal Returns.

This option uses the print settings selected in Municipal Options.

To download a single return, open the return and select the download icon on the right side of the screen

Kentucky returns are formatted so the mailing address appears in the correct position for a standard window envelope when folded.

Kentucky-Specific Notes

Kentucky municipal filings include several Kentucky-specific rules and forms. Depending on the filing, you may need to review additional Kentucky topics before completing the return.

Kentucky-specific topics may include:

Quarterly returns
Annual reconciliation
Kentucky Department of Insurance Annual Bulletin
Flat fees
Minimum taxes
Form LGT 140
Form LGT 142
Code A cities
Code B cities
County credit reporting
Kentucky overpayments

For more information, see the Kentucky state specifics article.

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